In this Privacy Statement, we aim to inform you as comprehensible and complete as possible about the way in which we may collect and use your (personal) data.
We are Stichting Amsterdam Dance Event, a foundation with full legal capacity, having its registered office in (1031 HV) Amsterdam at Wilgenweg 6 and registered with the chamber of commerce under KvK number 34292016 (in the following referred to as: ‘the ADE Foundation’). You can reach us at the aforementioned address or by email at firstname.lastname@example.org or in case of specific privacy issues at email@example.com.
We organize the annual Amsterdam Dance Event, an international platform combining a business conference, a platform for brand activation and a(n) (indoor) festival consisting of events featuring electronic music (‘the ADE’), in part through our website(s), including but not limited to www.amsterdam-dance-event.nl, and/or the website(s) (of organization(s)) affiliated to our website(s) (the ‘Website(s)), web interfaces on our own and/or affiliated website(s) and our own social media pages and/or those of companies we work together with for the purpose of organizing the ADE (our ‘Partner Companies’), where our visitors to the business conference (‘Delegates’) and visitors to the festival (‘Visitors’) can directly make agreements or bookings, and the ADE Foundation apps linked to the Website(s) (together referred to as: the ‘Platform’).
For the purpose of organizing the ADE, we may use (some of) the personal data of Visitors and/or and Delegates.
It is very important to us that data obtained from our visitors is used in a responsible manner. As such, we process and protect your personal data carefully and in compliance with the relevant provisions of the European General Data Protection Regulation (GDPR).
It is not compulsory to provide personal data to make use of the Platform. However, for some of our services it might be necessary to provide certain personal data.
1. The data we use
We may collect and/or use the following data of visitors to the ADE, the Website(s) and/or other parts of the Platform:
‘Registration Data’ Data you have provided to us yourself when: registering with us for an account, such as your name, gender, email and home address, place and date of birth, log-in name, password, profile picture and IP-address and/or data about your social network profiles, including website(s) such as LinkedIn, Twitter, Facebook, Spotify, SoundCloud and Instagram; purchasing products, such as your name, gender, email and home address, place and date of birth, log-in name, password, profile picture, IP-address and payment details; registering for specific services (for instance to perform at the ADE), such as your name, gender, email and home address, place and date of birth, log-in name, password, profile picture and IP-address; and/or registering for newsletters, such as name, gender, email and home address, place and date of birth, log-in name, password and IP-address. Delegates may be asked to provide further information such as occupation, phone number, company data including company name, phone number, picture and address. We primarily use your Registration Data to carry out our agreement with you as best as we can or for the purposes of our internal administration.
‘External Data’ Data which we have access to through: our Partners (companies we have agreements with to provide you certain services, like Booking.com or KLM), which you have provided them in order to make use of their services; our Promoters (companies that organize an event that is part of the ADE festival and are responsible for the said event), but only in case you have provided them with such data in order to make use of their services; and/or Third Parties (companies that provide certain online services through the Platform, such as Spotify, YouTube, Xaton, Paylogic or Facebook), upon providing them with your data and after registering with us through their (website(s) or app(s)) or when you make a payment for a purchase on the Platform.
‘Venue Data’ Data we have collected about which venues and corresponding performances you visited during the ADE. We collect these Venue Data when you check into a venue taking part in the ADE using a wristband containing an electronic chip.
‘Commercial Data’ Data we have collected and compiled about your online interests and buying behavior, which we will only use as anonymized data, except if you have given us permission to use it without anonymizing.
‘Surf Data’ Data we collect about your surfing behavior: on our Platform, such as your type of account and IP-address, the time of your visit and/or services you have used on or through the Platform technical information, such as your browser type and which functionalities you use which we only use anonymously or after having received your explicit permission. Part of Surf Data are cookies, which are discussed in a little more detail below. Furthermore, we may use anonymized and combined data for various purposes, such as testing of our IT systems, research, data analyses, development of marketing and promotional models and new and improved appliances and services.
2. How we use your data
3. Third parties
4. Cookies and Surf Data
5. Time limit
We shall not hold personal data any longer than necessary for carrying out our agreements with you as set out in the above. This means that upon unsubscribing from communications or user accounts, we will erase your Data we have for those purposes. In case we hold and use your personal data based on your permission, we will immediately remove your data upon withdrawal of your permission.
6. Withdrawal of permission
In case we use your personal data based on your explicit prior permission, you can at all times withdraw your permission by sending an email to firstname.lastname@example.org with a request and description of which permission you wish to withdraw. In case you make such a request we will provide you with a form to specify your request. Also, when we send you direct marketing messages for which we do not need your prior explicit permission, you are absolutely free to sign out from such messages.
7. Access, removal, corrections and complaints
You are required to ensure that the Registration Data you provide to us is always correct. However, you of course always have the general privacy rights of access to and correction of your personal data, the right to be forgotten and to restriction of processing, the right of data portability, and the right not to be subjected to automated decision making (profiling), which means the following. You are always free to contact us in writing via the e-mail address email@example.com to request information about whether or not we use any of your personal data, where and for what purpose we do so. If so, we will provide you with an electronic copy of any of your personal data we may use, which you are free to transmit to another data controller. If you believe they are no longer relevant for the purposes for which they were collected, you also have the right to send us a request to erase your personal data and/or cease further dissemination of your personal data. Furthermore, you are free to provide us with any corrections to your personal data. We ask you when sending us one of the requests above, to provide us with a copy of a valid identification document. We shall consider your requests by comparing your privacy rights to the public interest in the availability of the data. Finally, you have the right to send us any motivated complaints about how we use your personal data and, if you so wish, file a complaint with the supervisory privacy authority.
We will treat all your personal data with the greatest possible care and that we shall not use the data for any purposes other than those that can be understood to be included in the purposes referred to above. We have put all reasonable measures in place to ensure that personal data are protected against theft, misconduct and/or data breaches. Only our own employees have access to the data, provided they are responsible for the accounts and the Website(s) and have signed a non-disclosure agreement and shall then solely be able to use the said data for the purposes referred to above. In all agreements regarding third party processors we oblige those parties to install at least the same level of protection and measurements protecting your personal data.
9. Transfer to third countries
We may transfer data to a processor or third party based in a country outside of the EU or international organizations, but only if they provide appropriate measures to safeguard the protection of your data, and on condition that your rights and effective legal remedies are available. In such cases we will upon your request provide you with a copy of which data are transferred and to which third countries and under which level of protection.
If you have not reached the age of 16 yet, your parents or legal representatives must be aware of this Privacy Statement before you are able to register and use the Website(s) and the Platform.