Vacancy ADE Conference Program Coordinator

ADE Conference Program Coordinator Lab

Position: Freelance (16-32 hours a week)
Period: June to mid November (exact start date in consultation)
Location: Amsterdam

The core of the Amsterdam Dance Event has been the annual ADE Pro conference for over 25 years. This is where the entire music industry engaged in electronic music, including artists, producers, DJs, agents, managers, record labels, tech companies, export bureaus, and governments, comes together.

Every year, ADE organizes two conferences: ADE Pro and ADE Lab.

ADE Pro:

More than 10,000 music professionals come to Amsterdam from 150 different countries. For this group we organize networking events and knowledge sharing sessions, we facilitate places to do business, take master classes and delegates can attend workshops. For four days you will receive all the insights into the latest trends within our sector, we will discuss current events and we will pay attention to the culture surrounding electronic dance music.

ADE Lab:

Through ADE Lab we offer a talent development program for emerging DJ’s and producers, people who are looking for more depth within mixed media and we have sessions for talents who want to work behind the scenes of the industry. We are providing knowledge to a new group of talents through master classes, demo drops, specialist sessions, panel discussions, keynotes and network events.

Job description & activities:

The vacancy is specifically aimed at ADE Lab. This conference program consists of 150+ program components and 200+ participants. All these program components require tight project management. Clear agreements will have to be made with all guests we program, bios should be collected and correct descriptions must be made for the website. And finally, clear itineraries must be created for all guest/-speakers. All of this has to be done with accurate and proactive communication. Besides that, many things need to be coordinated internally, for example with the production team, MarCom team and the travel department.
The position requires a very pragmatic and structured work attitude. Communication will mostly be in English. Dutch is a plus but not necessary. In addition, you should be able to work under pressure and you are stress-resistant.
You'll be part of a team of three, collaborating closely with the broader program team, and you will receive support from an intern.

Your profile:

+ You are familiar with organizing events;
+ Able to maintain overview during busy times;
+ You are knowledgeable about trends and developments within the (electronic) music industry;
+ Work result-oriented and systematic;
+ Flexible and creative in finding solutions;
+ Ability to work independently and proactively;
+ Experience with project management software and CRM systems is a plus;
+ Have good communication skills, both verbally and in writing (in Dutch and English).

What ADE offers:

+ A unique assignment within an enthusiastic and ambitious team ranging from 10 to 55 people;
+ A dynamic and inspiring workplace where being yourself is encouraged;
+ Vitality program for mental and physical health;
+ A physical workplace in Amsterdam Noord;
+ A market-based compensation.

Night- and dance culture originates from the need for freedom for groups that did not feel represented in mainstream culture. Inclusivity is in its DNA. ADE strives for (a better) diversity in its team, partners, program and audience.


You can apply by handing in a motivation letter and resume in this form.
The closing date is the 24th of May.

If you have any questions about the vacancy, please contact us at [email protected] or call +31(0)20-2470707.

Acquisition in response to this vacancy is not appreciated.